By reading and continuing to use www.woodleycoles.com, you agree to the following conditions of use.

About The Woodley Coles LLP (“Woodley Coles”)

The website www.woodleycoles.com is the property of The Woodley Coles LLP (Registered Address: Second Floor, 168 Shoreditch High Street, London, United Kingdom E1 6RA)

If you have any queries regarding this privacy policy, please contact us at info@woodleycoles.com.

Disclaimer

Woodley Coles makes every effort to ensure that information on this website is accurate and up-to-date. However, we cannot accept responsibility for any loss or inconvenience caused by reliance on information on this site.

Privacy policy

Woodley Coles is committed to protecting and respecting your privacy. We will, as far as possible, safeguard the privacy of your data whilst providing a personalised and valuable service.

This privacy policy applies to all information we hold about you or your business/organisation, including “personal data” as defined in the General Data Protection Regulation or any relevant implementation legislation.

If you have any requests concerning information about you or your business/organisation or any queries relating to this privacy policy, please contact us.

Information collected

We may collect and hold the following information about you and your business / organisation:

• Information about your visit to our website, including details about your computer, your browser and how you use this website (please see the Cookie Usage section of this policy).
• Name, company name, e-mail address, phone number, and any details you may give us when contacting us via our Contact Form.
• Any information (name, company name, e-mail address, details of enquiry etc.) you send us via e-mail.
• Any personal details provided in your email or letters to us.
• Records of any services we or our partners provide for your company/business/organisation.
• If you contact us for any reason, we may retain copies of any letters, emails or online forms and may record telephone conversations with you.

Why and how we use your data

Under the General Data Protection Regulation (GDPR), we are required to provide you with the lawful basis under which we are processing your data.

Contacting us via email, via our contact form or by giving us your business card or personal details in person:

By contacting us you are consenting to the processing of your personal data and as such consent is the legal basis being utilised. If you contact us via email, letter or our contact form your information may be held for a longer period of time.

Engaging our services:

By engaging the services of Woodley Coles, you will be asked to give us personal information including your name, company name, email address, job title, phone number, account details and any other relevant information. We require this information to provide our service, and as such contract is the legal basis for processing any information. If we are required to share information with agencies such as HMRC during the course of our engagement or afterwards, legal obligation is also the legal basis for processing any information. We will use your data to send you relevant information about the services you have requested. Depending on the nature of the contract between us we will keep this data up to a maximum of 13 years after the services have been provided.

Working with us:

By working with Woodley Coles, you will be asked to give us personal information including your name, company name, email address, job title, phone number and any other relevant information. We require this information to provide the service to our Client or for our mutual interest, and as such both consent and legitimate interest are the legal basis for processing any information. If we are required to share information with agencies such as HMRC during the course of our engagement or afterwards, legal obligation is also the legal basis for processing any information. We will use your data to send you relevant information about the services we provide. We will keep this data for up to a maximum of 13 years after the services have been provided.

If you already know us:

By working with Woodley Coles, you will have been asked to give us personal information including your name, company name, email address, job title, phone number and any other relevant information. We required this information to provide the service to our Client or for our mutual interest, and as such legitimate interest is the legal basis on which we rely to continue processing any information in relation to those projects. If we are required to share information with agencies such as HMRC during the course of our engagement or afterwards, legal obligation is also the legal basis for processing any information. We will use your data to send you relevant information about the services we provide. We will keep this data for up to a maximum of 13 years after the services have been provided.

If you require further details of our data retention policy please contact us.

We will contact you from time to time in case you have further need of our services on other projects, at this point we will give you the option to opt out of further marketing related communication. If you opt out we will remove your data from our marketing contact list and will not make any contact with you, unless requested.

We may use your personal data in order to:

• carry out our obligations arising from any agreements entered into between you and us, or our mutual client, and to provide you with the information, products and services that are requested;
• provide you with marketing information about other services or products we offer that are similar to those that you have already enquired about, or services or products you have given us consent to do so;
• send you event invites, company news updates and technical bulletins, when you have given us consent to do so;
• reply to any enquiry you have sent us via this website, via email, via letter or in person;
• send you non-marketing communications.